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Statutes of the Association of European Shipping Journalists e.V. (VEUS)
§1 Name, headquarter, place of jurisdiction, financial year
The Association bears as a social organization European shipping journalists the name „Association of European Shipping Journalists", abbreviation VEUS. Place of jurisdiction of the association is Duisburg, Germany. The association is registered in the Central Register of Association at the Local Court in Duisburg, Germany.
The financial year is the calendar year.
Language of the association is German. On further languages decides the first ordinary general meeting after the foundation meeting.
§2 Functions and objectives of the association
a) Furthering the European idea and the European integration.
b) Getting acquainted with the European institutions and bodies of the Council of Europe, the European Union and the European Commission.
c) Editorial furthering of the inland-, coastal-, sea- and recreational navigation and ports.
d) Furthering of the professional cooperation and human relations amongst themselves
e) f) eliminated
The association maintains not an economical business, it is a politically and denominationally independent.
The association has:
a) full members,
b) sponsoring members,
c) corresponding members,
d) honorary members
full members can be:
editors, free lancers, authors and co-worker of press representatives, which are dealing on a journalistic basis at daily newspapers, special magazines, agencies or correspondence as well as broadcasting or television stations, continuously or mainly with shipping related subjects. The full membership remains also even after having reached retirement age or after giving up the occupation for health reason.
Furthering members can be:
Natural and legal persons under private or public law, which are connected direct or indirect with shipping journalism or other reasons support the functions and objectives of the association.
a) The management of the society can call renowned personalities whose activities corresponds with the field of activity of the full members
b) Corresponding members can furthermore be persons who no longer meet the conditions of § 3.2
Honorary membership may be granted for special services to the Society upon proposal by the executive committee and resolution by the members' general meeting.
§4 Acquisition of Membership
(1) Applicants who want to join the association have to apply in written form.
Applications must be accompanied by documentation of shipping journalistic activities (journalistic training, impress sitemap with actual confirmation of the Editor in Chief, publishing texts of one's own with date of publication, internet-publications with date of publication, documents proving of shipping journalism. In case of change of other than shipping journalistic activities the change has to be justified.
The executive board decides on the admission by a simple majority.
An application refusal does not have to be explained.
a) Membership commences with the written information of the resolution on membership and receipt of the admission fee and the membership contribution stipulated in the information
b) Written veto have all full member. If an objection is raised decides the management again but without following objection period.
§5 Members Rights and Obligations
Memebrs are entitled to receive support and advice in case of specialized issues.
Only full member and honorary members
a) have voting rights in the General Assembly,
b) can adress requests to the General Assembly,
c) receive a press card,
d) are entitled to bear the professional title „Shipping Journalist (VEUS
e) all members are required to work actively in the association acc. to §2 of the statute.
§6 Admission fees and dues
(1) Full and corresponding members are obliged to pay an admission fee and annual membership due.
The amount of the admission fee and the annual due will be specified acc to the status of membership, by the General Assembly.
Annual fee must be paid till 31. of January for the current financial year. VEUS-Press Cards will be send out after receiving the annual dues.
The board shall be entitled to waive or to defer the fee in well-founded circumstances in whole or in part.
Honorary members are exempted from a membership fee.
§7 Termination of membership
Membership ends by
The declaration of withdrawal can be carried out at any time. The membership fee is payable for the current calendar year. Cancellation is to be given in writing by registered letter to the managing committee of the association. Other written forms of withdrawal may be recognized by the board to be legally effective.
The Executive Committee may decide to expel a member if it greatly contravenes the purposes of the Association or decisions, if
a) in case of a defamatory act sentenced by a court of law.
b) has not paid its dues acc to § 6.1,
c) does not fulfil the prescribed conditions acc to § 3.2 – unless they cannot be fulfilled any longer because of occupational disability, or age limit. The management decides the date of exclusion by a simple majority of votes
Against board decisions in the sense of § 7.3. The member may file a protest in writing. The period is two months after delivery. The objection must be made in written and registered mail towards the management. The General Assembly will make the final decision on the appeal.
(6) Departed members therefore do not have the right to a refund of contributions, fees or any part of the organisation's assets; VEUS-PressCards, press signs, badges must be given back immediately to the management.
the association organs are
the General Assembly
§ 9 The board
the board consists of four full members.
the Chairman, the Vice-Chairman, the treasurer and the secretary make up the Executive Board
The board should be multinational if possible. Business language is acc to §1.
Chairman and Vice-Chairman represents with an additional board member the association in legal and nonlegal matters in the sense of §26 BGB.
The executive committee shall be elected by the membership meeting for the period of 3 years. Members are eligible for re-election.
(6) The term of the management ends where new elections must take place at an annual General Meeting.
(7) If a member of the board resigns before their term of office is over, the committee shall elect a new board member for the remainder of that office time.
(8) The Board of Directors forms a quorum when all of its members have been invited and at least one half are present, including either the Chairman or Vice-Chairman. The Chairman may invite in case of lack of quorum the board members for a new a later meeting, whose participants are automatically quorate.
(9) The board decides with a simple majority vote, with the chairman of the meeting having a casting vote in the event of a tie, in his absence the voice of the session chairman.
(10) The board is responsible for the decision execution of the General Assembly.
(11) The board is authorized to announce a representative for recreational boating.
(12) On request of a full member or the board the General Meeting can confer the title Honorary Chairman, for a member of the association who is or was very active and supports the association or is active in the development of the shipping journalism. The title may be used publicly, but includes no service on the board or other rights.
§10 General Assembly
The General Assembly is the highest body of the Association.
The ordinary general meeting shall take place two-yearly. Written notice of the meeting must be sent to the members at least four weeks prior to the meeting. The invitation including the agenda has to be in writing. Based on the regional feature of the association an ordinary general meeting may also be conducted via electronic media (online-process, German law allows this kind of General Meeting). Procedere of an online General Meeting is controlled the internal association regulations.
Voting rights have all full members during a General Meeting for one's own as well as for four further members who have delegated their voices to them in writing and nominally. The transmission of delegated voices without prior consent of the proxy holder is not allowed.
Supporting and corresponding members have only a consulting voice during the General Meeting
The General Assembly passes its resolutions by simple majority of the voting members present, unless the statutes of the association stipulate otherwise.
The recall of holders of honorary functions concerning election proposals will be performed individually, secretly and in written form.
In agreement with the executive committee, the General Assembly is convened by the chairperson or another board member. The secretary has to take down the minutes of each general meeting which have signed by him/her and the chairman of the meeting.
Extraordinary General Meetings may be convened in writing by the Executive Committee at any time, giving 14 days' notice. An extraordinary meeting of the members must be summoned by the board of directors, if at least one third of all club members requested it in writing, which includes information about the agenda. If the board does not comply with this request within one month, the applicant members can undertake the invitation.
At the latest by three weeks before a General Meeting each member can propose to the management board an addition to the agenda. Requests must be in writing. All members have to be informed immediately.
Proposals which do not appear on the agenda, or have not been send to the board on time, can only be voted on if the majority of the members is in favour of this. This does not apply for changes in the association statutes and not for the dissolution of the Association.
§11 Accounting control
The annual financial statement of the association must be controlled by a controller every two years. The accountants report must be presented to the board within four month after closing the financial year. Members have to be informed by a newsletter about the result of the audit.
Controller and, where it exists, their alternates are not allowed to hold a board position. They are elected by the General Assembly to serve for a period of three years.
§12 Change of Statutes
The Board is entitled to make changes of the statutes by a simple majority of the votes. Members must be informed about the changes. Changes of the statutes can only be decided after prior information by newsletter. Members are obliged to follow these notifications.
The board is entitled to make changes of the statutes which are based on legal requirements.
§13 Dissolution of the Association
The dissolution of the association can only be decided after prior notice by newsletter and by a three-quarter majority of the voting members. If this is not the case, an additional questioning of the members within four weeks at the earliest, decides about the dissolution of the association.
In the event of dissolution of the association, the remaining assets after repayment of all liabilities shall pass to non-profit making institutions. Members define the receiver. The beneficiaries cannot not before the expiration of one year after dissolution of the association dispose of the property.
§14 Internal code
The Association features an internal code. Additional they also establish the applicable procedures to amplify the statute. Based on the specific geographical features of the association the board prepares the internal code.
§15 Coming into effect
This change of the statutes has been decided by questioning the members and their approval, during the new structuring of the association in November 2013.
The statutes changes will be effective after registration at the Central Register of Association at the Local Court in Duisburg, Germany.